Website: 365 EduCon Chicago  

October 3 - November 3, 2023

• Monday, October 30, 2023 (Optional Workshops)
• Tuesday, October 31, 2023 (Optional Workshops, Expo Setup)
• Wednesday, November 1, 2023 (Conference Day One, Expo Hall Open)
• Thursday, November 2, 2023 (Conference Day Two, Expo Hall Open)
• Friday, November 3, 2023 (Conference Day Three)  

Location

McCormick Place - South
2301 S Lake Shore Dr, Chicago, IL 60616 

Conference Hotel

Hyatt McCormick Place

We have obtained a special rate for a limited number of rooms at the Hyatt Regency McCormick Place. The Hyatt McCormick Place connects directly to McCormick Place South.

Book Your Room (link coming soon) 

Booth Staff Registration – Due by Friday, October 13, 2023

Sponsors are allotted a specific number of booth workers per day based on the level of your sponsorship:

• Diamond – 4
• Platinum – 2
• Gold – 2
• Silver – 2
• Exhibitor – 2

Register Your Booth Staff

If you would like additional staff at your booth, you can purchase additional passes at $60 per person per day. You can register a max of 4 total booth staff per day (in addition to the complimentary booth staff passes that your sponsorship comes with), otherwise, a gold pass will need to be purchased for any additional booth staff members. 

Exhibitor Services Manual

We will share the exhibitor services manual from our exhibitor services company once received. 

Link to 365 EduCon Website and Emails

All sponsors are requested to post a link on your company website to www.365educon.com/Chicago with a statement that you are a sponsor. Also, all sponsors are requested to email their customers regarding the conference. Please copy Sharon Toler ([email protected]) on any emails. 

Sponsor Banners and Discount Code

Sponsor banners with 15% off discount code will be sent to all sponsors. If you need any additional templates etc., please email Jamie Bertha ([email protected]).  

VIP Attendees

If your sponsorship qualifies for VIP passes, you will receive an email with special VIP codes to give to your customers. VIP passes are for customers only and are not intended for your employees.

Your free VIP customer passes are ONLY valid for the 3-day conference “gold” pass.  VIPs can purchase the workshop day(s) separately through the event site. 

Sponsors are allotted a specific number of VIP passes for their customers based on the level of your sponsorship:

• Diamond – 4
• Platinum – 2
• Gold – 1

Any additional attendees to the conference will have to purchase a conference pass using your promo code. Please email Jamie Bertha ([email protected]) if you have not received your promo code.  

Electricity and Wi-Fi

Electricity will be provided to each sponsor; however, it will be limited to 5 amps. If additional power is required, we must be notified prior to the event and additional charges will apply. Sponsors are responsible for any power strips or extension cords they may need. 

Sponsor Scavenger Hunt

Please note that our attendees will be visiting sponsor booths as they conduct a "scavenger hunt" using the 365 EduCon event app. On the home screen, attendees will click into the 'Scavenger Hunt' module, and it will open into a list of all our sponsors (ordered alphabetically). At the top of the screen, there is a message that reads "Visit the expo hall and scan the QR codes at the exhibitor booths. For each sponsor's QR code that you scan, you will be eligible to win their sponsor prize. The more QR codes that you scan, the better your odds are that you'll win one of the awesome sponsor prizes!" (see sponsor prize info below for more details). The attendee will then click on the button in the bottom right corner that will open into a camera view. This is how the attendee will scan your QR code.

Each sponsor will be provided with a printed QR code. It is up to you where you would like to place the QR code at your booth. You can make it easily accessible and just place it on the table, or you can get creative with it, perhaps making it a bit more difficult for the attendee to find (example: you could allow only those that had a qualified conversation with one of your team members to scan the QR code).

Please note that this scavenger hunt is in place of the sponsor passport that we have previously done.

Winners of the scavenger hunt will be announced on Thursday during the afternoon break, and we will pull the winners from the master list of QR code scans. Only attendees that have scanned your QR code are eligible to win your sponsor prize. 

Sponsor Prizes – Confirmation Due Friday, October 13, 2023

All sponsors must provide a prize for the sponsor prize giveaways. We recommend selecting a prize with a value of $50 or more. Prizes that we have seen in the past include items such as a gift card, Apple Watch, Amazon Alexa, etc. At the conference, we will go booth to booth to gather all of the prizes. 

Setup & Tear Down Times

Sponsor Move-In: Tuesday, October 31, 2023 - 1:30 pm – 4:00 pm

Sponsor Hours:

Wednesday, November 1, 2023 - 11:00 am – 3:30 pm

Thursday, November 2, 2023 - 9:40 am - 3:50 pm

Sponsor Tear Down: Thursday, November 2, 2023 - 4:00 pm

(Please do not tear down until this time, as it will be very disruptive to the attendees) 

At the Conference

Speakers and booth workers’ credentials will be at your booth the morning of the first conference day.  Anyone without credentials once the event begins must visit the registration table or they will not be allowed access to the event.

Sponsor booths are integrated into the event flow to maximize traffic throughout the day and thus are always open to attendees throughout the event.

Please make sure that you have enough collateral available at your booth and plan on some heavy traffic!

Please make Sharon Toler ([email protected]) aware of any outside social events that you are hosting as we get requests from attendees, speakers, etc. very often. 

Lead Retrieval

Lead retrieval will be done via the EventPilot app.

View Lead Retrieval Instructions

If you have any questions regarding lead scanning, please email Jamie Bertha ([email protected]).   

Technical Session Submission (Diamond Sponsors) – Due August 10, 2023

Applicable sponsors can submit a 70-minute technical session. Please note that technical sessions MUST remain vendor-neutral. Technical sessions must be approved and the date and time of the session will be determined upon approval. 

Solution Showcase Submission (Diamond and Platinum Sponsors) - Due August 10, 2023

Applicable sponsors can submit a 30-minute solution showcase that is meant to highlight their solution or product and we highly recommend a case study with an engaging title and description. Solution showcases must be approved and will take place on Thursday afternoon. 

Booth Selection - September 25, 2023

Booth selection for platinum sponsors will begin the week of September 25, 2023. Sponsors will be contacted by David Wilhelm ([email protected]) in the order of their sponsorship level and the date of sponsorship. 

Social Media Bundles

Sponsors will be sent a distribution schedule for their social media bundle and content must be submitted 1 week in advance of your first scheduled post. For diamond and platinum sponsors, your sponsored newsletter information will be included in this distribution schedule as well. This is an added value of your sponsorship. The sole purpose of this is for us to promote your company via our social media channels. The content must feature webinars, technical blogs, white papers, eBooks, videos, etc. 

News Feed Post in the 365 EduCon App (Diamond and Platinum Sponsors) – Due Friday, October 13, 2023

Applicable sponsors can provide us with content to post in the 'News Feed' module in the 365 EduCon event app. Please note that the news feed is separate from the activity feed. This is a great opportunity to gain more visibility within the app!

 Please send me the following content:

• Title
• Description 

Adding a Document to Your Sponsor Profile in the Event App (Diamond, Platinum and Gold Sponsors) - Due Friday, September 1, 2023

Applicable sponsors can add items to an attendee's virtual 'conference bag'. Applicable sponsors will have the opportunity to provide us with one document that they would like us to attach to their sponsor profile in the app. The type of content that you would like to promote is up to you. It could be a white paper, an eBook, a discount offer, etc.

Please note that the maximum file is 10 MB. 

Sponsor Booth Staff Attending the Conference

We allow our sponsor booth staff to attend regular conference sessions, although they must pay and register to attend the pre-conference workshops with your promo code as these are outside the scope of the conference days. Please be sure to register them through the conference registration web site as we will begin checking attendees in at each session room as they enter and those without credentials to attend will not be allowed.

Important Information/Deadlines:

Sponsor Hours	Setup & Tear Down Times Sponsor Move-In: Tuesday, October 31, 2023 - 1:30 pm – 4:00 pm Sponsor Hours: Wednesday, November 1, 2023 - 11:00 am – 3:30 pm Thursday, November 2, 2023 - 9:40 am - 3:50 pm Sponsor Tear Down: Thursday, November 2, 2023 - 4:00 pm (Please do not tear down until this time, as it will be very disruptive to the attendees)
Booth Staff Registration	Friday, October 13, 2023
Prize Confirmation for Giveaway	Friday, October 13, 2023
Add Document to Sponsor Profile	Friday, September 1, 2023
Technical Session Submission (Diamond Sponsors)	Thursday, August 10, 2023
Solution Showcase Submission (Diamond and Platinum Sponsors)	Thursday, August 10, 2023
Presentation Slides Due	Thursday, October 12, 2023
Booth Selection	The week of September 25, 2023
News Feed Post	Due Friday, October 13, 2023
Download Lead Retrieval App	Prior to arriving at the event